Payroll and contractors
People costs arrive through payroll systems, contractor payments, reimbursements, and cards.
Agencies & professional services
Clearer books for firms built around people, projects, and client work.
LedgerCrew helps agencies, consultants, and professional-service firms keep payroll, contractors, software, owner activity, and recurring client revenue organized in a monthly close.
LedgerCrewService business close
Monthly operating picture
01Client revenue organized
02Payroll activity reconciled
03Contractors categorized
04Software spend reviewed
Industry context
Service-business books get noisy where people costs and client work overlap.
A useful close keeps recurring revenue, payroll, contractors, software, owner activity, and overhead visible without pretending base bookkeeping is a full project-accounting system.
Software and subscriptions
Recurring tools spread across teams, cards, and billing cycles and can disappear into broad categories.
Revenue and owner activity
Client payments, retainers, transfers, draws, and contributions need consistent treatment.
What we understand
The monthly activity behind a service firm
Recurring client revenue
Organize deposits and recurring revenue activity using the records available in QuickBooks.
Payroll bookkeeping
Coordinate the bookkeeping entries behind an existing payroll process where scoped.
Contractor and vendor costs
Keep independent contractor and vendor spending visible in the monthly books.
Software spending
Categorize recurring tools and subscriptions consistently.
Bank and card reconciliation
Reconcile included operating accounts and identify unresolved differences.
Monthly reports
Deliver the financial reports and review cadence included in the selected plan.
Monthly rhythm
A close process built around the real activity.
The work stays practical: access, reconciliation, exception review, reports, and clear answers when the file needs judgment.
Map the operating accounts
Confirm bank, card, payroll, and standard integration scope.
Close around the client work
Categorize, reconcile, review exceptions, and prepare the included reports.
Review the useful picture
Use the support and financial-review cadence included in the selected plan.
Scope guardrail
Detailed project accounting may require additional scope.
Advanced project profitability, complex accrual work, A/R or A/P management, multi-entity reporting, and other specialized requirements are confirmed before work begins.
QuickBooks ownership
Your books stay in your QuickBooks file.
LedgerCrew works inside the QuickBooks Online file you control, so you keep ownership, admin access, and a clean handoff if your needs change.
Subscription note: QuickBooks Online is billed separately. If you need a subscription, LedgerCrew can provide it and include it on your bill.
FAQ
Questions about this industry.
What types of firms does this page cover?
Agencies, consultants, and other professional-service firms built around people, projects, and recurring client work.
Can LedgerCrew coordinate payroll bookkeeping?
LedgerCrew can organize payroll-related bookkeeping activity when it is included or separately scoped. Payroll processing is not included in base bookkeeping.
Can you track contractors and software costs?
LedgerCrew categorizes and reconciles contractor, vendor, and software activity within the selected plan and available records.
Will I receive project-level profitability?
Base bookkeeping provides the reports included in the plan. Detailed project accounting or advanced margin reporting may require separate scope.
Which plan is usually the best fit?
Starter Books may fit very simple solo firms. Essentials, Operator, and Executive support progressively more accounts, integrations, reporting, and review.
Next step
Get clearer monthly books for the firm you run.
Choose the closest plan and see an estimated monthly price before speaking with anyone.